Academic Apprentice Personnel Manual Introduction

The manual explains official UCLA policies and procedures for the appointments of graduate students to all academic personnel titles. Two versions of the manual exists one created for students and other for departmental staff. Both contain information on how to find appointments, minimum requirements for appointments, terms of employment, benefits, tax information, TA training programs, fee deferments, offsets, and remissions. The department version also includes an appointment checklist, exception to policy procedures, remission benefits processing, title codes, and TA advance loan checks instructions.

Academic Apprentice Personnel Manual for Students (PDF-341KB)

Academic Apprentice Personnel Manual for Departments (PDF-370KB)

Please note dates & salary rates are available as separate documents. For TA, Reader, and Tutor policies, please be sure to refer to the UAW contract, as the contract policies supersede the ones outlined in the manual. If you have any questions, please contact the Graduate Student Support Office at (310) 825-1025.

Academic Apprentice Personnel Appointments Presentation (PDF-564KB)
Powerpoint presentation provides guidelines for the appointment of graduate students as Academic Student Employees and Graduate Student Researchers.

Academic Apprentice Hiring Checklist for Departments (PDF-173KB)
Use this checklist when hiring title codes: 2850, 2852, 2288, 2860, 2510, 2861, 2310, 1501, 1506, 2300, 3276.

Academic Apprentice Salary Scales (Effective October 1, 2008) (PDF-38KB)
Current salary scale tables for teaching & research series, readers & special readers, and remedial tutors.

Fee Remission Benefits & Statement of Understanding 2008-2009 (PDF-43KB)
Summary of benefits, requirements for maintaining benefits, and acknowledgment statement.

Graduate Student Researcher (GSR) Salary Scales (Effective October 1, 2007) (PDF-32KB)
Current salary scale table with minimum appointment restrictions and administrative policies.

Maximum Employment During Inter-Quarter & Summer Periods 2008-2009 (PDF-20KB)
Chart detailing total permissible hours that can reported during break and summer periods.